Hospitality House Admissions Process

Voluntary Participation!

Client participation in treatment at Hospitality House T.C. Inc. is on a voluntary basis, regardless of the circumstances of your referral. Understand that clients can discharge themselves at any time; however, they must sign a discharge form before leaving. Also, understand that to remain in the program, clients must abide by the rules and regulations of the program.


Client Orientation and Admission Policy


Upon an admission to our program, there are certain requirements that must be met.

Within 24 hours of admission for assessment the client will:
  • Read and sign the orientation/admission policy, general treatment agreement,and financial agreement;
  • Receive a copy of the client's bill of rights and the right to notify the NYS Justice Center;
  • Provide all requested information during initial interview with staff;
  • Be assigned a job function that assists in community focused chores;
  • Be assigned a room;
  • Be assigned an individual counselor, and program counselor.


All clients will also permit a search of personal belongings in the by an assigned staff member and a representative of the client population. Items that will be addressed:
  • Illegal drugs/alcohol and tobacco products will be confiscated;
  • Weapons and drug paraphernalia will be confiscated;
  • Money, or checks greater than $15.00 will be place in a client account, and can be accessed every week. Identification and valuables will be placed in the safe or sent home;
  • All medications will be placed in the Med Room and made available as prescribed including OTC's;
  • Sexual toys, literature will be confiscated;
  • Other items that clinical staff view as inappropriate or counter-therapeutic.


Additionally, Hospitality House requires the following:

1. For therapeutic reasons, the client will waive his right to receive or send mail or other forms of private communication until he becomes has earned this privilege. The client may receive boxes from home at any time, and though they may not read contents of letters, they will know the mail is here(also see Client Bill of Rights). Additionally, if money is sent by loved ones, the client will deposit it into their "in house" checking account and can have up to $15.00 per week. If sending money, please send either a Money Order or Check, made out to the individual.

2. All packages must be opened in the presence of a staff member and the client will allow the staff member to inspect package contents for unauthorized items.

3. Random drug/alcohol tests will be conducted upon admission and/or randomly throughout treatment and will be observed by appropriate same sex staff.

4. The client will honestly provide all requested information during the in-depth interviews regarding educational, vocational, legal, psychosocial, drug, and medical histories and other life areas during the intake process and throughout the course of histreatment stay to assist the multidisciplinary team to develop a compressive treatment plan specifically for the individual.

5. The client will receive a physical examination conducted by a qualified physician within 30 days of admission, and again if remaining in treatment after 12 months.

6. The client will actively participate in all aspects of treatment, including treatment planning, full knowledge of treatment goals.

7. The client will enroll, if applicable, in an ongoing GED Prep educational program for at least 10 hours per week. For those with a GED or High School diploma, on-going education, or job training will be deplored, and every effort will be made to ensure the individual can address this will still being a resident of this facility.

8. Throughout his residential treatment, the client will adhere to the rules and policies of the therapeutic community. The following behaviors will not be tolerated:
  • No use or possession of alcohol or illegal drugs
  • No physical violence or threat of physical violence;
  • Relationships with all fellow residents will be of a non-sexual nature;
  • Willful destruction of facility property.

Please Note: Violation of the above will could subject the client to discharge from the program.

9. A client may be terminated for any of the following reasons:
  • Completion of treatment goals;
  • Staff determination that appropriate treatment is not available;
  • Resident’s self-termination at any time for any reason. Client will inform staff if he intends to terminate his treatment involvement;
  • Failure or unwillingness on the client’s part to meet the treatment goals and objectives;
  • Failure to observe all curfews.


10. Hospitality House will be responsible for client’s personal belongings (money, clothes, and identification) for one week after leaving the facility. It is the responsibility of the client to personally pick up his belongings or make arrangements to do so within one week, or such articles will become the property of Hospitality House.

11. Maintain an honest relationship with staff and fellow clients to the best of client’s ability.

12. Discuss termination with staff before withdrawing from treatment and be willing to process reasons, accept offer of resources available and sign appropriate paperwork.

13. The program is responsible to:
  • Continue treatment as long as the above conditions are met;
  • Meet the client’s rights as defined in the “Hospitality House Client Bill of Rights”.


14. The program reserves the right to:
  • Terminate treatment if treatment agreements are not kept by the client. Client will be informed in writing the reasons for termination, and if termination is against client’s wishes, the client may appeal to the Clinical and/or Executive Director;
  • Terminate treatment with written notification if appropriate care is not available.

Personal Belongings
Please understand that you may not keep any item of significant value without taking the risk that such item may be stolen or broken during your tenure at this facility. Furthermore, understand completely that Hospitality House is not responsible for any of your personal belongings if they should be misplaced, stolen or destroyed. Further, understand that if you self discharge or if the program discharges you from treatment, every effort to secure your personal belongings will be made. You must arrange to pick your belongings up within one week. Your belongings should be picked up from this facility within seven days of discharge unless other arrangements have been made with appropriate staff. If no arrangements are made, your belongings will become the property of Hospitality House and the loss of all your belongings will not be held against the program. If, at any time throughout treatment, you should receive money, understand that you are required to deposit this money with administration. Holding of personal money is your sole responsibility and you are not to hold this agency liable for this or other valuables. Upon discharge from treatment your financial account will be held for up to 60 days to determine any outstanding debts that you may owe and any remaining balance will be sent to your forwarding address. If you do not successfully complete residential treatment, understand that all personal monies received from the Department of Social Services (Personal Needs Account) will be returned by Hospitality House to your county of origin.

Personal Appearance Policy
Clients agree to have their hair cut or styled when deemed necessary by staff to what is considered appropriate by program standards (i.e. no fades, dread locks, dyes, extensions, etc.) Also, understand that haircuts will be your fiscal responsibility. Clients are not allowed to have any facial hair until requested during Phase 4. No negative paraphernalia, exotic clothing shall be worn at any time. No hats, except during kitchen functions or inclement weather shall be worn. No jewelry, except for religious purpose, shall be worn. No piercing of any kind.

Visiting Policy
Residents are permitted to have visitors in the facility by appointment with staff approval. In all cases, visits to residents at the Hospitality House facility must not conflict with Hospitality House’s therapeutic clinical programming. Visitors to residents at Hospitality House may include family and significant others and usually precede a resident being approved for home visits. Clients may request in-house visits 30 days after they have reached the first phase of the program. Visits may or may not be approved based on what is deemed as therapeutically appropriate for the particular client at that time. All visits are to remain on the first floor areas of the facility unless otherwise noted. All visitors are required to sign a blanket confidentiality form pledging to keep involvement of other residents in the Hospitality House confidential.